Fixed procedures in an automated workflow and easy access to a consolidated overview of agreements make it simple for Verdo’s employees to manage their own contracts and cover for each other.

Verdo is a danish energy conglomerate that operates and develops sustainable critical infrastructure. Verdo is among Europe’s leading suppliers of sustainable, certified biomass for industry and district heating plants and Denmark’s largest operator and maintainer of street lighting. Additionally, Verdo supplies their customers with heat, water, and electricity around the clock, all year round.

“We have transitioned from an old-fashioned, manual system to everything now following predetermined automatic processes. I just know that I have everything I need and that it works professionally. Once the agreement is set up in WorkPoint, I know that nothing will slip through the cracks.”

– Henrik Degn Thomsen, Key Account Manager, Verdo Go Green

Contract management provides flexibility in the workday

For Henrik, the day should not revolve solely around the computer. Having a varied workday contributes to both job satisfaction and productivity. That’s where having the contract management system on the go comes in handy.

“I can do my work whether I’m driving, with a customer, or out on a service visit. I can easily find the information I need in the contract management system directly on my phone. It’s incredibly flexible,” says Henrik Degn Thomsen, Key Account Manager in Verdo’s department for electricity sales, Verdo Go Green.

Saving time using contract management and electronic signatures

As part of Verdo’s contract management, they have implemented digital signatures. Manual workflows have been eliminated, and only the individual’s clicking speed determines how long it takes to have all signatures in place and correctly archived on the agreement.

“Electronic signatures are just invaluable. It saves both the customer and me a lot of time. Besides avoiding the hassle of sending documents back and forth, the time from the start to a signed agreement is also much shorter. It used to take days and weeks, now it’s just a few clicks,” says Henrik Degn Thomsen.

Latest cases

The optimization of the digital infrastructure was the goal when the Danish enterprise Nellemann got started in the cloud with Microsoft 365 a few years ago. Since then, WorkPoint has been added as a natural tool to make the most of the digital workspace. 

The Nellemann Group consists of 10 companies specializing in the import, sales, leasing, and servicing of cars and industrial machinery in the Scandinavian market. The company has a declared passion for motorsports and is behind the annual Copenhagen Historic Grand Prix. Nellemann is synonymous with motors.

Checking the engine of the digital infrastructure

When Mikkel Fløj Lindegren started as the IT manager at Nellemann, his goal was to optimize the digital cohesion within the group. IT and HR function as support functions across all companies, and the tightening of rules regarding the storage of personal data prompted a closer look at the digital infrastructure.

“Some of our processes were outdated and too dependent on individuals. At the same time, it was obvious for us to explore the possibilities of greater digital synergy across the companies,” explains Mikkel Fløj Lindegren about the initial maneuvers that have since led to numerous improvements in collaboration with digitalworkspace365.

WorkPoint on top of Microsoft 365 

Microsoft 365, with its classic Office programs, had already been introduced in the group. Therefore, it made sense to supplement it with WorkPoint, which optimizes the utilization of the various tools that are part of Microsoft 365 in addition to the well-known Office suite.

“On the employee side, we needed to systematize and automate processes related to on-boarding and off-boarding, for example. That required a unified HR platform. I had a good experience with WorkPoint’s HR tool and knew it would be a perfect complement to Microsoft 365,” explains Mikkel Fløj Lindegren.

Efficient on-boarding and off-boarding with automatic deletion routines

Today, there is certainty that nothing falls through the cracks when employees start and leave. The processes remain the same each time, and everything runs automatically and according to the book.

“The moment a digital signature is placed on a contract, a message is sent to our helpdesk system, so we know exactly who is starting and where, and what needs to be initiated, etc. The same applies to off-boarding. Compliance is fully in place, and there is no longer a need to remember involving IT or similar. It happens automatically,” says Mikkel Fløj Lindegren.

Automatic deletion routines also ensure that all sensitive personal data is continuously removed from the system, ensuring compliance with GDPR regulations.

Digital signature provides security and simplified workflows 

With the help of digitalworkspace365, Nellemann has implemented a digital signature tool from Visma as an integrated part of their WorkPoint HR tool. This means that when HR employees sign contracts, they simply indicate the signatories. The signature process is then initiated with a single click, and the rest runs automatically.

“The signed documents are automatically placed in the right folders, and HR and personnel managers receive notifications. Everything happens within the platform, and no emails or documents are sent back and forth. It is much simpler and less time-consuming for everyone, and it is a much safer way to handle data,” explains Mikkel Fløj Lindegren.

Support tool for personnel managers

Automatic notifications for important dates now make it easier for personnel managers to comply with guidelines in the employee handbook. Congratulations and rewards are an important part of personnel care, and a reminder in the system can be of great help.

“All personnel managers have access to employee master data, which provides a good overview. Notifications also support the tasks that require follow-up, so WorkPoint is a useful tool for all personnel managers,” concludes Mikkel Fløj Lindegren.

Latest cases