Supplier Management in Microsoft 365
Automated supplier audits with reference book, questionnaire & certificate management
Page content: Intro > Customer Case > ISO & BSE > White Paper > Module Descriptions > Feature Descriptions > Contact
Page content: Intro > Customer Case > ISO & BSE > White Paper > Module Descriptions > Feature Descriptions > Contact
Supplier Management in the Cloud
Standard tool in Microsoft 365:
The supplier management software is a standard tool in Microsoft 365 that can be customized to support a wide range of individual workflows and processes.
Supplier management is configured in the two best configuration tools on the market: WorkPoint 365 and Microsoft 365 (SharePoint Online).
What is supplier management?
The supplier management tool provides an overview of all relevant information about the company’s suppliers, subcontractors, and their products, raw materials, certificates, and declarations/audits.
Supplier management has three primary purposes:
- $Ensuring supplier compliance with quality requirements, regulatory requirements, and certification-related requirements.
- $Ensuring the quality of products delivered as components/sub-assemblies for production, finished products delivered to the company, and products delivered directly to end customers on behalf of the company.
- $Ensuring delivery stability so that the company can fulfill contractual obligations and meet market demand.
Download price list
Download price list
Get started the right way
Shorten the internal clarification process and ensure the result – and all at a fraction of the cost of a comparable tool.
Short delivery time
Get started quickly. The standard software is configured and installed on your SharePoint Online tenant in less than 30 days.
Security throughout the process
No surprises or hidden costs. You know what you get and what it costs. Predefined and transparent concept and delivery.
Easy to customize
The standard tool can be used as is or as a good starting point for a more complex business tool.
Future-proof platform
Opportunity to grow in the software. Start in one place and expand with additional business modules and features.
Subscription or fixed price - the choice is yours
Subscription – no initial costs – everything is included.
Fixed-price – tool configuration and installation included – additional purchases as needed.
Read our supplier management customer cases
Supplier management for ISO-certified companies
Supplier management for companies certified with ISO 14001, ISO 9001, and/or ISO 45001, for instance.
The supplier management tool ensures that ISO-certified companies meet the ISO standard’s requirements for managing the quality of suppliers and their deliveries. The tool ensures that the company complies with its certificate requirements and audits of suppliers, including ensuring that deliveries meet applicable quality requirements, guidelines, and processes for products and services.
Supplier management for BSE-certified food companies
BSE-certified food companies must conduct ongoing supplier audits. The supplier management makes it easy for food companies to collect necessary supplier information and supplier certificates. The tool’s digital questionnaire helps the supplier provide correct and complete data.
Free white paper:
Supplier Management
– a deeper dive
Download the white paper and get:
- $Introduction to the supplier tool in Microsoft 365
- $Detailed overview of the content of each main module
- $Detailed overview of the content of each add-on module
- $Screenshots from the supplier tool showing its main elements
Supplier Management in Microsoft 365
digitalworkspace365 Supplier Management is targeted at wholesalers, manufacturers, transporters, or other companies that need to manage suppliers and certificates and document compliance with quality requirements, environmental requirements, and food requirements, for example, in relation to ISO certification, BSE certification, and AEO certification.
Read more about Questionnaires
Read more about Certificats
Read more about the Supplier module
Add on Supplier Contracts
Learn more here
Add on Products
Learn more here
Add on Supplier Portal
Learn more here
Add-on Modules
The Supplier Management tool consists of the following core modules and add-on modules:
Supplier Management in Microsoft 365
digitalworkspace365 Supplier Management is targeted at wholesalers, manufacturers, transporters, or other companies that need to manage suppliers and certificates and document compliance with quality requirements, environmental requirements, and food requirements, for example, in relation to ISO certification, BSE certification, and AEO certification.
Read more about Questionnaires
Read more about Certificates
Read more about the Supplier module
Ads on Supplier Contracts
Learn more here
Add on Products
Learn more here
Add on Supplier Portal
Læs mere her
Add-on Modules
The Supplier Management tool consists of the following core modules and add-on modules:
Modules
Supplier Module
The Supplier module contains supplier information and dashboards for monitoring supplier compliance. The supplier’s master data can be entered manually, retrieved from the ERP system, or created and maintained by the supplier themselves through the supplier portal.
Read more about the content of the supplier module
The supplier module includes:
- Supplier Overview page: Overview of all master data, documents, certificates, and registrations for the supplier.
- Supplier Status: Stage management to indicate the status of suppliers.
- Supplier Overview: Overview across suppliers with filtering options for all registered supplier data.
- Supplier Contacts: Overview of contacts at the suppliers.
- Production Locations: Overview of the supplier’s production locations.
Certificate Module
The Certificate module includes certificate management, comprising an upload function for certificates and administration and monitoring of deadlines and certificate expiration.
Read more about the content of the certificate module
The certificate module include:
- Supplier Upload Function: Upload function for suppliers to upload their certificates.
- Certificate Library: Storage and registration of certificates and metadata on certificates.
- Certificate Grouping: Grouping of certificates by certificate type.
- Certificate Overview: Overview across certificates with filtering options for all registered certificate data.
- Monitoring: Monitoring of missing certificates and certificate expiration for each supplier and global monitoring across suppliers.
- Notification: Automatic email notification to suppliers when certificates need to be renewed.
Questionnaire Module
The Supplier Questionnaire module includes a digital supplier questionnaire for supplier declaration and auditing. The supplier declaration process is automated, guiding the supplier through the questions and notifying them of time exceeded and incomplete responses.
Read more about the content of the questionnaire module
The supplier questionnaire module includes:
- Predefined Questionnaires: Questions in the questionnaire are defined by the company based on criteria and quality requirements that the supplier must comply with.
- Type-Specific Questionnaires: Creation of questionnaires targeting supplier segments, product types, countries, and language variants.
- Email Notification: The supplier fills out the questionnaire by following a link sent via email.
- Automatic Notification: The supplier receives an email if the deadline for submission is exceeded.
- Intuitive Guide: The supplier is intuitively guided through the completion process to ensure all questions are filled out correctly.
- Automatic Distribution: Distribute questionnaires at fixed intervals to predefined target groups.
Add-on Modules
Contract Module
The Contract module contains the contracts that the company has entered with customers, suppliers, and partners. The contract module is a sub-module of the Companies module. This means that contracts are displayed under the respective companies.
Read more about the content of the contract module
The contract module includes:
- Contract Overview page: Overview of all metadata, documents, and email correspondence related to the contract.
- Contract Categorization: Registration and overview of contract types.
- Contract Status: Stage management to indicate the status of contracts and manage the contract cycle.
- Monitoring and Notification: Monitoring of deadlines and contract expiration, as well as notification to the responsible contract manager.
- Contract Overview: Overview across contracts with filtering options for all registered contract data.
- Contact Overview: Overview of contact persons for supplier contracts.
- Free Text Search: Search within supplier contracts, documents, and emails using free text search in text files, PDF files, and email content.
Product Module
The additional module Products contains product information and a dashboard for monitoring products and semi-finished goods that are part of the company’s production.
Read more about the content of the product module
The product module includes:
- Product Registrations: Registration of product information, ingredient declarations, etc.
- Product Categorizations: Categorizations of products.
- Overview: Overview of raw materials, components, and ingredients.
- Product Overview: Overview across products with filtering options for all registered product data.
Supplier Portal
The additional module Supplier Portal contains a browser-based supplier portal that suppliers can log into to access their own supplier data and perform self-service tasks.
Read more about the content of the supplier portal
The supplier portal includes:
- Overview: Suppliers have an overview of their own data, registrations, deadlines, products, and certificates through the portal.
- Editing: Access to editing and updating of, for example, supplier and product data.
- Registrations: Access to registering new products and responding to questionnaires.
- Upload: Upload function for certificates.
Modules
Supplier Module
The Supplier module contains supplier information and dashboards for monitoring supplier compliance. The supplier’s master data can be entered manually, retrieved from the ERP system, or created and maintained by the supplier themselves through the supplier portal.
Read more about the content of the supplier module
The supplier module includes:
- Supplier Overview page: Overview of all master data, documents, certificates, and registrations for the supplier.
- Supplier Status: Stage management to indicate the status of suppliers.
- Supplier Overview: Overview across suppliers with filtering options for all registered supplier data.
- Supplier Contacts: Overview of contacts at the suppliers.
- Production Locations: Overview of the supplier’s production locations.
Certificate Module
The Certificate module includes certificate management, comprising an upload function for certificates and administration and monitoring of deadlines and certificate expiration.
Read more about the content of the certificate module
The certificate module include:
- Supplier Upload Function: Upload function for suppliers to upload their certificates.
- Certificate Library: Storage and registration of certificates and metadata on certificates.
- Certificate Grouping: Grouping of certificates by certificate type.
- Certificate Overview: Overview across certificates with filtering options for all registered certificate data.
- Monitoring: Monitoring of missing certificates and certificate expiration for each supplier and global monitoring across suppliers.
- Notification: Automatic email notification to suppliers when certificates need to be renewed.
Questionnaire Module
The Supplier Questionnaire module includes a digital supplier questionnaire for supplier declaration and auditing. The supplier declaration process is automated, guiding the supplier through the questions and notifying them of time exceeded and incomplete responses.
Read more about the content of the questionnaire module
The supplier questionnaire module includes:
- Predefined Questionnaires: Questions in the questionnaire are defined by the company based on criteria and quality requirements that the supplier must comply with.
- Type-Specific Questionnaires: Creation of questionnaires targeting supplier segments, product types, countries, and language variants.
- Email Notification: The supplier fills out the questionnaire by following a link sent via email.
- Automatic Notification: The supplier receives an email if the deadline for submission is exceeded.
- Intuitive Guide: The supplier is intuitively guided through the completion process to ensure all questions are filled out correctly.
- Automatic Distribution: Distribute questionnaires at fixed intervals to predefined target groups.
Add-on Modules
Contract Module
The Contract module contains the contracts that the company has entered with customers, suppliers, and partners. The contract module is a sub-module of the Companies module. This means that contracts are displayed under the respective companies.
Read more about the content of the contract module
The contract module includes:
- Contract Overview page: Overview of all metadata, documents, and email correspondence related to the contract.
- Contract Categorization: Registration and overview of contract types.
- Contract Status: Stage management to indicate the status of contracts and manage the contract cycle.
- Monitoring and Notification: Monitoring of deadlines and contract expiration, as well as notification to the responsible contract manager.
- Contract Overview: Overview across contracts with filtering options for all registered contract data.
- Contact Overview: Overview of contact persons for supplier contracts.
- Free Text Search: Search within supplier contracts, documents, and emails using free text search in text files, PDF files, and email content.
Product Module
The additional module Products contains product information and a dashboard for monitoring products and semi-finished goods that are part of the company’s production.
Read more about the content of the product module
The product module includes:
- Product Registrations: Registration of product information, ingredient declarations, etc.
- Product Categorizations: Categorizations of products.
- Overview: Overview of raw materials, components, and ingredients.
- Product Overview: Overview across products with filtering options for all registered product data.
Supplier Portal
The additional module Supplier Portal contains a browser-based supplier portal that suppliers can log into to access their own supplier data and perform self-service tasks.
Read more about the content of the supplier portal
The supplier portal includes:
- Overview: Suppliers have an overview of their own data, registrations, deadlines, products, and certificates through the portal.
- Editing: Access to editing and updating of, for example, supplier and product data.
- Registrations: Access to registering new products and responding to questionnaires.
- Upload: Upload function for certificates.
Do you need effective supplier management in Microsoft 365
– or are you just curious?
Then don’t hesitate to contact me for a non-binding conversation about the possibilities.