Geia Food scrutinizes Governance

25. feb 2021

Extensive digitalization of critical workflows placed new demands on security. With the help of digitalworkspace365, Geia Food now has a solution where they can flexibly grant external access to their system without compromising security.

As a market-leading food supplier to the Scandinavian market, the Danish enterprise Geia Food has a vast network of partners, extensive food control, and correspondingly high requirements for documentation with authorities. The bar for both collaboration and security is set high, and the complexity is significant.

“I consider myself knowledgeable, but when it comes to Microsoft 365, I’m an amateur compared to the people at digitalworkspace365. They know what they’re talking about.”

– Daniel Olesen, IT Manager, Geia Food

Increased security requirements with open systems

Geia Food is a growing company undergoing a digital transformation that makes workflows easier both internally and for the many external suppliers. Among other things, suppliers need to conduct audits through digital questionnaires to ensure full traceability throughout the supply chain. The process is more efficient and user-friendly with a unified digital solution, but it also poses new security requirements.

“When we invite people in, it’s important to know who is inside, what they are entitled to, and, most importantly, when they are out,” says Daniel Olesen, IT Manager at Geia Food.

New working methods require new standards

When Geia Food, like the rest of the world, was forced to work virtually to an even greater extent in early 2020, Teams quickly became a central collaboration tool. It was another opportunity to thoroughly examine the company’s Governance.

Expert assistance provides reassurance

In collaboration with digitalworkspace365, Geia Food went through the company’s Governance in a workshop focusing on both technical possibilities and business aspects. The Microsoft 365 platform is extensive and can be challenging to grasp when many other aspects of the company’s IT infrastructure also require attention.

“I consider myself knowledgeable, but when it comes to Microsoft 365, I’m an amateur compared to the people at digitalworkspace365. They know what they’re talking about. There are many checkboxes and many options, so you have to be careful. digitalworkspace365 was sharp in helping us,” says Daniel Olesen.

Challenge

As a company grows and operates in an industry with extensive quality control, the need for streamlined processes and digitalization increases. The security requirements also rise accordingly, and Geia Food needed to thoroughly examine their Governance.

Solution

Geia Food chose to seek help from digitalworkspace365 for a structured review of the company’s overall Microsoft platform, including the increased use of Teams and external suppliers’ system access via Power Apps.

Result

Today, Geia Food has control over who has access to what and with what rights. External parties can easily interact directly with Geia Food through digital tools, and there is assurance that necessary system access is closed when no longer needed.