By Michael Buades
Time for a change?
We are often asked: What should we consider when replacing our document management system?
In addition to the tool meeting your functional requirements as much as possible, the answer can be boiled down to three main considerations:
1. Does the system follow a well-defined path that leads towards the future?
2. Is the system future-proof?
3. Will the users be happy with the system?
Clearly, these are difficult questions to answer. How do you ensure that you are on the right track while laying down the tracks as you go? And how can you ensure that users will be happy with the system when they resist change?
The answer is WorkPoint 365 document management.
Below, we have listed six good reasons why we recommend WorkPoint 365 for your document management system:
Reason #1: Follow the leader
WorkPoint 365 is native to Microsoft 365. This means that the document management system follows the path set by Microsoft. Gartner has named Microsoft as the market leader in Content Service Platforms. It should be noted that Microsoft is also the market leader in many other areas.
You can’t go completely wrong by following the market leader!
Reason #2: Evergreen
Microsoft develops new features at a rapid pace. That is just one of the advantages of riding on the tracks laid by Microsoft. The challenge is to implement and adopt all the new features at the same pace as they are released by Microsoft. WorkPoint 365 is an evergreen solution that incorporates new Microsoft features as they are released. If we stick with the railway analogy, Microsoft lays the tracks, and WorkPoint is the locomotive pulling the train of solutions behind it.
With WorkPoint 365, you reap all the benefits of Microsoft’s development work without having to deal with when and how new Microsoft features are incorporated into your solution!
Reason #3: Customized Needs Support
Needs change over time, and new needs arise that require system support. When working with document management, there is often a need to customize the solution to different business needs. The workflows in HR are not the same as those in legal or the project department. WorkPoint is highly flexible.
WorkPoint 365 can be customized and modeled to support the organization’s workflows and functions!
Reason #4: Standard, standard, standard
WorkPoint is a cloud-based standard tool built on Best Practice Microsoft 365 technology. This means that WorkPoint 365 utilizes open standards and APIs, and the solution can be modeled and scaled infinitely.
With WorkPoint 365, you don’t paint yourself into a corner!
Reason #5: Accessible
You can build the world’s best IT system, but if users find it cumbersome to use, it will never be a success. WorkPoint 365 brings document management out to the users instead of bringing users into the system. This means that users can perform 80% of the work from Office programs such as Outlook, Word, Excel, PowerPoint, and Teams.
It’s easy to understand, and users love it!
Reason #6: Easy User Adoption
It can be challenging for users to adopt a new document management system. Therefore, it is important to introduce users to as little change as possible. This applies to both existing employees and new hires. WorkPoint 365 activates the entire Microsoft 365 toolbox, which becomes a natural part of document management.
Users work in a familiar user interface and with tools they already know. This facilitates user adoption!
To learn more about WorkPoint 365, you can read more here.
Read about how we help businesses manage projects, contracts, and HR.
