You may be considering joining the trend and moving all your files from the desktop to the cloud, but you hesitate due to the complexity and uncertainty involved.
We understand that. Therefore, our primary task is to show you all the benefits of the cloud and help you easily and securely achieve your project goals. At digitalworkspace365, we are experts in data migration to Microsoft Cloud.
Why you should move to the cloud
digitalworkspace365’s migration to the cloud is relevant for users of an on-premise document management system, such as DocuNote, who wish to access all their files online to streamline daily workflows.
We can mention many advantages of moving files from an on-premise system to the cloud in Microsoft 365, and here are the three most significant ones:
- NAll data will be in one unified system, making it easy and convenient for employees to access files.
- NYour company saves expenses by being able to decommission outdated on-premise solutions.
- NDuring the migration process, you or another designated person will participate in defining the file architecture and access control, resulting in a system tailored to your company.
digitalworkspace365’s migration process is unique due to our user-friendly mapping tool that we have designed ourselves. It helps define a folder and file architecture that best fits your company’s needs.
After the migration, you will have tools and benefits that enable you and your company to work smarter and more efficiently in the future.
What you should consider
During data migration, there are several things to consider, as shown in the migration process diagram below:
Before the migration:
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Are all important files available for migration in usable formats?
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Who should have access to the different files?
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Which folder and file architecture best suits the company’s needs?
After the migration:
- How can the user adoption of the new solution be ensured?
If you keep these questions in mind for the migration process, you are ready for your cloud journey.
The digitalworkspace365 method: Easy and secure
Is it as easy to move from the desktop to the cloud as we claim?
– Yes, it is, at least when you let us handle it.
We have extensive experience with migration projects and provide you with competent consultants who have a deep understanding of the migration process and strive to meet your company’s needs as much as possible.
For instance, we have migrated files for Port of Aarhus and subsequently asked them about their expectations beforehand and their thoughts on the result. They stated:
“Before the migration, we were somewhat concerned about whether it would be easy to move all the files to the cloud, but we are extremely satisfied with the result. It has greatly optimized our daily workflows to be able to access everything in one online solution. digitalworkspace365 has delivered an excellent system, and we have felt secure throughout the entire journey of collaborating with them.”
The Migration Process – Step by Step
The migration project consists of five steps, all contributing to achieving successful data migration, as described below:
I. Analysis
To gain an overview, together we clarify which files should be migrated and which should not be included in the cloud.
II. Definition of Destinations
After the analysis, digitalworkspace365’s mapping tool is used to design a file architecture that fits your company.
III. Migration
Migration to the cloud using a set of standard migration tools, allowing you to work with files as usual simultaneously.
IV. Testing and Quality Assurance
Tests ensure that the project’s deliverables meet the desired quality and that the result meets the agreed-upon requirements.
V. Complete File Log
You receive a comprehensive log of the migrated files, their previous locations, and their new destinations.
You can learn more about how we can assist you in the migration process here.
Michael Buades
Sales Director
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